The cyber security of a company running their business online has become a determining factor of its success and overall safety. It is important to take the time and effort to enforce vital practices that will ensure data security so that any information uploaded online stays out of unwanted hands. With the surge in leaks and malware designed to target vulnerable platforms comes a heightened sense of awareness of the necessary steps to take in order to avoid the phishing and hacking of your confidential data. This article will outline a few steps that are otherwise simple for ensuring security, yet might be overlooked with those unfamiliar with the effects of cyber threats.

Backing Up Your Data

The simplest way to ensure that your data is safe is to back it up on an external hard drive or a cloud-based storage platform. By storing it on an external hard drive, any data that may have been hacked or deleted can easily be retrieved and restored. Additionally, using a secure data room to house this important information can take your safety to the next level. VDRs provide a higher amount of security with their intricate features designed to give the administrator the utmost control with their documents. They can be used for various projects and allow easy and efficient communication between the users and any third parties.

For anyone looking to upload documents online for viewing, a VDR is a better option over generic alternatives, such as Dropbox and Google Drive, simply because the security is much stronger. In 2012 Dropbox was subject to an extensive password leak that left many users and their data vulnerable to attack. Having an iron-clad storage platform for when you need to share information during arduous business processes, such as audits or M&A, a virtual data room is seen in a much higher regard than generic services and works even harder to protect your important information.

Using Strong Passwords

Another very simple way to secure your confidential information online is by having strong passwords for all devices and services. It can be easy to overlook the importance of a strong password because of how often we are forced to create them, opting to rather use the ones over and over again for ease and convenience. However, time and again, we are shown the damage a weak password can cause on unsuspecting individuals and businesses. Having a strong password isn’t enough to improve your digital security, you also need to change it every few months to lessen the chances of it being hacked and used to your disadvantage. Many companies’ computers prompt their employees to change their passwords, making the process easier to remember and much better enforced.

For those who have difficulty creating new passwords, there are random password generators available online that take the hassle away and generate a series of random letters and numbers for you to use. If you’ve reached your wits end for strong passwords, this can be a good alternative to strengthen the cyber security of your data.

Staying Aware & Enforcing Secure Practices

It’s never too late to start taking notice of what you’re doing right and what you’re doing wrong when it comes to your digital security. The best way to make a habit of staying safe online is by being aware of your practices and enforcing new, better ones if they are required. This is especially important in a company with a large number of employees as their bad practices can be detrimental to the business. As mentioned above, computer prompts to change passwords every few months are helpful in keeping employees aware and creative with newer, stronger passwords. Additionally, holding weekly meetings with employees to discuss security practices can benefit their understanding and improve their implementation of them.


Keeping your data secure online doesn’t have to be hard, but it does have to be taken seriously. Putting forth the time and effort to learn about security procedures and their importance can save you a devastating hack or the loss of data that was not stored somewhere impenetrable. Use past examples of malware attacks and leaks as fodder for your transition to a safer digital workspace.

This article was written by the NUS community. If you would like to contribute your article, please get in touch.